Rental Agreement Terms

Important Notice

This Rental Agreement ("Agreement") is a legally binding contract between you ("Lessee," "Customer," or "you") and HeaterRental.com ("Lessor," "Company," or "we"). By submitting a rental request or accepting delivery of equipment, you acknowledge that you have read, understood, and agree to be bound by all terms and conditions herein.

1 Definitions

"Equipment" refers to any heater, heating unit, accessory, fuel tank, ducting, or related item rented from HeaterRental.com.
"Rental Period" means the time from delivery/pickup to return/collection of Equipment.
"Job Site" refers to the location where Equipment will be used as specified in the rental order.
"Rental Rate" means the daily, weekly, or monthly charge for Equipment use.

2 Equipment Use & Restrictions

The Lessee agrees to:

Use Equipment only for its intended purpose as described in manufacturer specifications
Operate Equipment in accordance with all applicable local, state, and federal laws and regulations
Ensure only trained and qualified personnel operate the Equipment
Not modify, alter, or tamper with Equipment in any way
Not sublease, loan, or transfer Equipment to any third party
Keep Equipment at the designated Job Site unless written permission is obtained for relocation

Prohibited Uses: Equipment shall NOT be used in confined spaces without proper ventilation, near flammable materials, or in any manner that violates OSHA or local fire safety codes.

3 Indemnification & Hold Harmless

The Lessee agrees to indemnify, defend, and hold harmless HeaterRental.com, its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

The Lessee's use, operation, or possession of the Equipment
Any personal injury or property damage caused by or related to the Equipment during the Rental Period
Fire, explosion, carbon monoxide exposure, or other incidents resulting from Equipment operation
Placement of Equipment in inappropriate locations (e.g., too close to tarps, flammable materials, or combustible structures)
Failure to provide adequate ventilation for fuel-burning equipment
Any violation of applicable laws, regulations, or safety codes
Claims made by third parties, including the Lessee's employees, contractors, or invitees

4 Ventilation Requirements (Critical Safety Clause)

CARBON MONOXIDE WARNING

For all diesel, propane, kerosene, and other fuel-burning heaters, the Lessee acknowledges and accepts FULL RESPONSIBILITY for:

Providing adequate fresh air ventilation to prevent Carbon Monoxide (CO) buildup
Following all manufacturer guidelines for minimum ventilation requirements
Installing and monitoring CO detectors in heated spaces
Ensuring exhaust gases are properly vented to the exterior
Never operating direct-fired heaters in completely enclosed spaces without proper air exchange

FAILURE TO PROVIDE ADEQUATE VENTILATION CAN RESULT IN SERIOUS INJURY OR DEATH. HeaterRental.com is not liable for any injuries, deaths, or damages resulting from improper ventilation.

5 Fuel Policy

Unless otherwise specified in writing, the following fuel policy applies:

Standard Policy: "Out Empty, Back Empty"

Equipment is delivered with minimal fuel. Lessee is responsible for all fuel during the rental period. Return Equipment with minimal fuel remaining.

Alternative: "Out Full, Back Full"

When specified, Equipment is delivered with full fuel tank. Lessee must return with equivalent fuel level or pay refueling charges.

Note: Only use fuel types specified for the Equipment. Using incorrect fuel voids all warranties and the Lessee assumes full liability for resulting damages.

6 Damage, Loss & Theft

The Lessee is responsible for the Equipment from delivery until return. This includes:

Damage: Any damage beyond normal wear and tear, whether caused by misuse, accident, neglect, or acts of third parties
Theft: Full replacement cost if Equipment is stolen while in Lessee's possession
Vandalism: Costs to repair or replace Equipment damaged by vandalism
Environmental Damage: Damage from exposure to elements if Equipment is not properly sheltered

Lessee agrees to notify HeaterRental.com within 24 hours of any damage, theft, or loss.

7 Security Deposit

A security deposit or credit card pre-authorization may be required:

Deposit amounts vary based on Equipment value and rental duration
A pre-authorization hold will be placed on the provided credit card
Deposits are released within 48 hours after successful Equipment inspection upon return
Deposits may be applied toward damage repairs, missing accessories, cleaning fees, or outstanding rental charges

Typical deposit amounts range from $250 to $2,500 depending on Equipment type and value.

8 Insurance Requirements

Commercial/business rentals require proof of insurance:

General Liability Insurance: Minimum $1,000,000 per occurrence / $2,000,000 aggregate
Inland Marine (Equipment) Coverage: Equal to or exceeding Equipment replacement value
HeaterRental.com must be named as "Additional Insured" and "Loss Payee"

Certificate of Insurance (COI) must be uploaded during checkout or emailed to [email protected]. Orders will be held pending COI verification.

For customers without qualifying insurance, a Loss Damage Waiver (LDW) option is available. See our Insurance Requirements page for details.

9 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

HeaterRental.com's total liability shall not exceed the amount of rental fees actually paid by the Lessee
HeaterRental.com shall not be liable for any indirect, incidental, special, consequential, or punitive damages
HeaterRental.com is not liable for business interruption, lost profits, or delays caused by Equipment malfunction
All Equipment is provided "as is" – no warranties beyond those expressly stated herein

Some jurisdictions do not allow certain limitations of liability. In such cases, limitations apply to the fullest extent permitted by applicable law.

10 Governing Law & Dispute Resolution

This Agreement shall be governed by the laws of the state where the Equipment is delivered. Any disputes shall be resolved through:

Good faith negotiation between the parties
Mediation administered by a mutually agreed-upon mediator
Binding arbitration in accordance with applicable state rules

11 Acceptance of Terms

By submitting a rental request, signing a rental contract, or accepting delivery of Equipment, you acknowledge that you have read this Rental Agreement in its entirety, understand its terms, and agree to be legally bound by all provisions herein. This constitutes a legally binding "Click-Wrap" agreement.

Questions About This Agreement?

Contact our team for clarification on any terms or conditions.

[email protected] 24/7 Support Available